PDF Mastery for Work Productivity
PDFs are widely used by businesses because the files can be viewed on any device. No other file format has the flexibility and cross-platform ability of a PDF document. However, when users are not fully versed in how to use a PDF file, it can stunt productivity. So, read on to discover how you can master using the Portable Document Format.
Converting PDF Images into JPG Format
PDFs are not only used for text documents. You can also save an image as a PDF. While PDFs provide crisp high-resolution, it can be more difficult to send a PDF image via email than a standard image, due to its large size. Users could also run into problems when trying to view PDF images on phones or tablets. To ensure such issues do not arise, and therefore save time, convert your PDF image into another image file format. The most common and versatile image format is JPG. If you are sending an image to a client or manager for feedback, the JPG format is ideal. JPGs are easy to open and save, regardless of the devices being used. Most project management tools are better equipped for handling JPGs than PDFs, too. By using a reputable online PDF to JPG conversion tool, you can convert PDFs into editable picture files instantly.
Converting Documents to PDF
PDFs are widely used due to the fact that they retain the original formatting of a document. If you send a colleague a Word document, he or she may not be able to open the document and view it in its original form, as it is dependent on the program being used to open the file. That can waste a lot of time. Instead, convert a Word or other file format into a PDF format and then share that PDF with your colleagues. They will immediately be able to view the document in its original format on any device. Converting documents like Word DOC or DOCX to PDF is quick and simple. Just choose “PDF” under the “Save As” options. You can also use Adobe Acrobat to convert any document into a PDF.
Signing a PDF
Not long ago, if you wanted to sign a PDF document, you would need to print it out, sign it, and scan it. But that is not an efficient use of resources and time. Thankfully, you can now speed up your operations by signing PDF documents electronically. That will ensure no financial paperwork or business transactions are held up. With Adobe Acrobat, you can sign your PDF document with a digitized signature created with a mouse, stylist, or touchscreen. Alternatively, you can sign a PDF with a digital signature via the protocols of Public Key Infrastructure. The exact way to electronically sign PDFs depends on the Acrobat program you are using. So, simply use the Help section to search for how to sign a PDF.
Adding Annotations, Comments, Links and More
Often, when you use PDFs at work, you will need others to be able to access the documents to add annotations and comments. By giving colleagues and managers full access to any PDF you create, they can simply right-click on the file for options like “Add Note to Replace Text,” “Add Bookmark,” “Strike Through Text,” and “Create Link.”
Combining Several Files into One PDF
Productivity can suffer when you spend valuable time sending various PDF files to colleagues and managers. If you are handling a number of PDF files, you can reduce the time spent on sharing them via combining the files into one PDF. To do that in Adobe Acrobat, simply go to “File” and then “Create.” Click on “Combine Files into a Single PDF,” and voila, you will have saved yourself a lot of time and boosted productivity.