5 Ways to Increase Productivity
What comes to mind when you think of a productive person? Most of the time, we imagine a productive person as someone who wakes up early and puts in more hours than the average person. However, productivity is not about the hours that you put in but your ability to get more things done in less time. It also involves getting better results with a few resources. Regardless of your definition of productivity, we can all agree that boosting your productivity will enable you to achieve your goals. Since it’s everyone’s goal to increase their productivity, we conducted extensive research to discover what the top leaders and employees do to boost their productivity. In this post, we are going to share with you five simple tips that you can use to boost your productivity. Let’s get started!
1. Organize your day
One of the simplest ways to boost your productivity is by planning and organizing your day in advance. The best time to plan your day is the night before. If this is not possible, do it immediately after waking up. All you have to do is grab a piece of paper and a pen and write down all the activities or tasks that you’ll need to work on. Since not all tasks are equal to each other in terms of importance, you need to organize your list in order of priority. Prioritizing your list will help you avoid wasting time and energy on activities or tasks that have low value. Once you form this habit, you’ll be amazed at the amount of time you’ll save and how productive you’ll become.
2. Take short breaks regularly
If your work requires you to sit in front of a computer screen all day long, you must take short breaks regularly. Taking short breaks will help you re-energize and come back feeling refreshed and focused. Failure to take breaks can lead to stress, burnout, and fatigue. And this will harm your productivity and performance in the long run. During your break, you can do yoga, take a short walk, drink a glass of water, chat with your friends or play an online game. However, don’t get too distracted with these activities and forget to go back to work.
3. Track how much time you spend on tasks
Are you that good at gauging the amount of time you spend on different tasks? Research studies have suggested that close to 17 percent of people can estimate the passage of time accurately. To avoid underestimating or overestimating the amount of time that you’ll spend on a task, consider using online tools such as Rescue Time that will help you know how much time you spend on specific activities. Once you know this, you’ll get an opportunity to improve.
4. Say no to meetings
Meetings are among the biggest time-wasters in the business world. Yet, most people continue booking and attending them without question. Research studies have shown that the average office worker spends close to 30 hours every month in time-wasting meetings. You need to figure out whether you can achieve the same goal through an online meeting or on phone.
5. Break down huge projects into small manageable steps
If your to-do list is comprised of hue projects, it can be overwhelming to work on all of them. To avoid stress and save time, consider breaking down these huge projects into small, simple, and manageable steps. Doing this will help you make progress and save a lot of time in the long run. If there is a task or activity that you always postpone because of its size, you should take a few minutes to break it down into manageable chunks that you can tackle. Also, don’t allow small tasks to take much of your time. If something should take ten minutes, do it within this time frame and move to other important tasks.
Bonus Tip: Set clear expectations and deadlines
Scheduling tasks makes it easier for others to know when they should expect the tasks or projects to be completed. Setting deadlines for each task is one of the best ways to ensure that you stay on track. While it’s important to prioritize, always ignoring non-urgent tasks is one of the best ways to avoid unnecessary stress for yourself and your team in the future. Most people naturally gravitate towards working on tasks that were recently assigned. However, this is not the ideal approach. If you are a manager, you need to set clear expectations and work with others to ensure that they prioritize tasks. After assigning tasks, always notify your employees when you expect to receive the work and how long it will take so that they can manage their time effectively.
We all have different systems in place to boost our productivity. However, using these tips will help you make the necessary adjustments needed to achieve your goals.
His name is Samuel Matthews, He is 33 years old and he lives in Manchester. He worked as a journalist and wrote his own detective story. Currently, he works at essay writing service UK. He loves to learn something new and meet different people. His hobbies are travel, sports and drumming.